One Month Work Challenge

Hello October! Anyone else feel like September went by way too fast? How are we getting ready for the holidays already? Well, here we are and aside from preparing for Halloween, Thanksgiving and Holidays - you should be thinking about end of the year reviews at work. If you're like me, I cringe at the end of the year, not that I feel like I'm going to get a bad review, but that I have to remember all the good things I accomplished and what I still need improvement on.

After a few years of working in a  management position, I found that for most bosses, it's hard to keep track of all the things employees do over the year. I genuinely feel that sometimes reviews are based on your performance over the last few months of the year because we're reminded that those end of the years are coming up. So this past year, because I manage three other people, I started profiles and would make notes throughout the year of the good, the bad and the ugly of all my people so that I could give a fair review. But then I started thinking - even if your boss only really is looking at the last months to see how you're doing - you should not wait until December to find out what needs to be improved - find out now! Raises people! You want to maximize your raise and/or bonus the best you can.

So I came up with a one month work challenge broken out by week. It's in your best interest to find out from your boss or supervisor what you can improve on now so that when those reviews come up, you can say "here is what I've done to maximize my workflow and efficiency." This will give you the best advantage to receiving the raise and bonus you deserve. Once you get in the habit of making these improvements, this challenge can be done once every three months because we can always improve something. So here we go:

Week 1: Communication - where do you see you're falling short on getting the point across with your team and coworkers? Are you an introvert? Do you have a hard time asking for help? Do you feel that when someone is explaining something to you, you're losing focus? This is the week to find those answers. When you're not good at communicating, you're work suffers drastically. The most important tool you will have in any setting is being an effective communicator. Set your week up to include challenges for yourself. If you're an introvert - find a coworker you feel comfortable with to try and work on a project together - doesn't matter what it is, even if you have to make it up - this will force yourself to take lead and initiate conversation. Then you can ask them how you did.

If asking for help is a big problem - prioritize your day and your week. If you see you have projects piling up - make a list of smaller things you can hand off to someone else. Ask your coworker "hey, I'm a little swamped, would you mind giving me a hand on some stuff I have?" What's great about working as a team is that we are not a "one woman/man show" - you have resources to use. It only hurts you when you fall behind because you can't bring yourself to ask for help.

Week 2: Efficiency - how are you at completing projects? Do you find you're falling behind on deadlines? Identify why it is that you can't bring yourself to successfully meet timeframes. Are you bad at organizing? Do you have papers all over your desk? Organization is the key to efficiency, when you know where everything is and have a good understanding of what's required of you - you'll have no reason not to meet those deadlines. Give yourself a to-do list. It's your responsibility to prioritize your projects and if that is not something you are good at, rope in your supervisor. "Hey Sue - can you spare five minutes to go over my to-do list today? I want to be sure I'm prioritizing properly." The other reason for efficiency problems is that you're constantly trying to make everyone happy. Of course, everyone's things are important but telling them you're going to work on it right now means stopping what you're currently working on and eventually falling farther behind. If someone says they need something and there's no specific deadline - you can easily say "no problem, I'll have that for you by the end of the day" or "I"ll have that for you first thing in the morning, just need to wrap up some current projects." By deferring time but still showing the work is a priority to you, allows you time to re-prioritize your list or rope in a co-worker to help (improving communication!)

Week 3: Consistency/Accuracy - is your work constantly coming back because there's errors? Grammar, spelling, sloppy? When a boss doesn't feel like your work is reliable to send off to clients, then it reflects badly on you. It shows them you don't know what you're doing and your rushing to get it done. Mistakes happen when we feel rushed and sometimes we have to rush but if we have a good foundation we can minimize those errors. Double check your work before you hit send. Print out your report before you send it off. A lot of times when we're staring at something for a long time, we become "blind" to a glaring error. Walking away from your computer and coming back will help give you a second glance. Asking a coworker to review your work is great as well, four eyes are better than two! Bosses don't always have time to read through so it's up to you to make them feel good that the work is accurate.

Week 4: Organization - this goes hand in hand with being efficient. I like getting in early before everyone because it gives me an opportunity to go through my emails - get my list of what I need to do together and get settled. Having an inbox full of emails isn't helpful. Having a desk cluttered with papers, gives a sense of being overwhelmed. How do you improve on your organization? Start with your inbox - create folders. Some people like having a lot of folders, one for each person in the office or for each project they work on - some people like having a few (priority, later, completed). Find what works for you. Outlook offers flags - you can flag tasks you need to work on in priority whether it be for today, this week or later in the month. Setup your calendar to reflect due dates. Utilize your own to-do list; every Monday I send out to my office a weekly to-do list, it gives them a chance to look through it and make sure what they requested is on it and shows who it has been assigned to. For my support team, this becomes a running checklist - when they're completed with one project they can move on to the next that is assigned to them or help someone who is falling behind.

Then move on to your desk. I always like to tell people, make yourself at home at your desk. Set it up to your comfort level and that doesn't just mean being organize - put things up that make you happy. So many people hate doing this when they first start a job because they're not sure if it'll work out. I say make it yours for however long you have it! I hate papers on my desk...HATE IT! So I put wall files in my office for every person, when they need to give me something, it goes in their "cubby" this way when I'm ready to work on it it I know exactly where to find the paper. 

Phew! That was a lot of information. Give it a try and see how this goes for you. If you plan on taking this challenge - save the pic attached to this post and tag me. If you need some help, feel free to send me a message - we'll work it out together!

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